In Denmark, both in everyday life and in business, submitting applications and appeals is often unavoidable. It is important to become thoroughly familiar with the required documents, procedures and deadlines before starting procedures such as applying for a residence card, registering with the tax authorities or filing appeals against administrative decisions. In this guide you will find all the key information and advice on how to successfully use the application and appeal system in Denmark.
If you are looking for professional assistance in filing applications and appeals in Denmark, our company provides full support in this regard, offering a comprehensive service for completing these formalities with the relevant institutions.
In Denmark, a variety of applications are an essential part of both daily life and business activities. Among the most commonly filed documents are:
- Application for a CPR number
- Application for a tax card
- Application for registration of a company branch
- Application for a residence card
- Application for a certificate of residence
In Denmark, there are also many different types of appeals that can be made, depending on the decisions you have made and your situation. Among the most common appeals are:
- Appeal from a residence decision
- Appeal from a tax decision
- Appeal from an administrative decision
- Appeal from a court decision
- Appeal from an insurance decision
Whether you need support with your residency registration application, administrative decision appeal or health insurance documents, our professional services are at your disposal. You can rely on our experience in any of these matters.
In order to start the procedure for registering a branch of a foreign company in Denmark, you not only need to collect the required documents, but also fill out a registration form and send it to the Trade and Enterprise Agency. The application for branch registration should include the following information:
- Name, legal form and registered address of the foreign company, scope of activity, share capital, KRS number and annual financial statements.
- Details of the branch's name, registered office and object of activity, as well as details of the persons authorized to represent the branch.
The documents to be attached are:
- Articles of association of the foreign company
- Power of attorney, notarized to the person who will act as branch director
- Official certificate confirming the legality of the foreign company's activities
If our stay in Denmark is scheduled to exceed 6 months, it is necessary to notify the relevant authorities. We will need the CPR (Central Register of Persons) number, which is assigned to every resident of Denmark, for all formalities. It is only possible to obtain this number if the person's permanent residence is in Denmark. The CPR number is crucial for dealing with Danish institutions, especially in tax and health insurance matters.
A Taxpayer Identification Number (CPR) is assigned only once in your life and used for the entire period of your stay in Denmark. Once you arrive in Denmark, you always use the same number. In case you have previously lived or worked in Denmark, you should already have a CPR number assigned to you.
As of June 1, 2017, Copenhagen has introduced a requirement to apply online after obtaining a residence permit. After submitting your application, you should await notification from the International Center for Foreigners in Copenhagen, which will inform you that you need to apply in person for a number. For residents of other parts of Denmark, such applications can be made at local Foreigners' Centers located in Odense Aalborg and Aarhus.
If you plan to stay in Denmark for more than 3 months, having a residence card is mandatory. Anyone staying in Denmark must have this card, as it is necessary for all formalities with Danish institutions. Citizens of the EU, EEA or Switzerland only need to get a residence card after 6 months. To get a residence card, register at one of the International Centers for Service to Foreigners (ICS) in Denmark (lifeindenmark.dk) or register at the Danish Civil Registry Office (Folkeregistret) at the local resident service point (Borgerservice) in your area.
Incoming foreign workers who are new to Denmark must apply for a digital tax card to ensure that their wages are taxed correctly. Failure to obtain such a card entails paying a tax of 55% of income. You can prepare your tax card yourself via skat.dk/tastselv or by filling out digital form 04.063. The tax card and any tax identification number can be issued at the earliest one month before you actually start working in Denmark.
You can create your tax card yourself using the TastSelv service if you meet the following three conditions:
- You were living in Denmark before you started working.
- You have a MitID or a TastSelv code.
- You have a health insurance card with a CPR number and are a resident of Denmark.
In order to use the digital form to obtain a tax card, it is necessary to prepare and scan the following documents in advance in PDF format:
- Passport or ID card - A copy of an identity document issued by a public authority is required. It should include the data page of the passport or the front and reverse of the ID card. The image or copy must be in color, clear and fully visible. The name, surname, date and year of birth, gender, citizenship, place of birth and expiration date of the document must be legible on the document.
- An employment document, such as an employment contract or confirmation of employment, should be signed by you and by your employer. The entire document, including all its pages, should be concatenated in one file.
In order to obtain a certificate of permanent residence in Denmark, you should apply directly to the local authorities of the specific municipality where you currently live. There is also the option of applying via the Internet - the cost of issuing a certificate of residence in this case is DKK 82. If, for some reason, we do not have access to the Internet, it is also possible to visit public libraries with computer workstations or use the assistance of the municipality. Having this certificate is necessary especially for entrepreneurs, because before obtaining it you cannot start a business in Denmark.
Registration of residence in Denmark can be done in one of three ways:
1. You can apply in person at the Provincial Office in Denmark.
2. Alternatively, the documents can be sent by mail or electronically.
3. It is also possible to use the services of the Embassy of the Kingdom of Denmark in Poland, located at 142 Marszalkowska Street in Warsaw.
To obtain this document, it is first necessary to submit an application to the Danish regional office. As part of the application, several key attachments must also be provided. Among them is a company registration document that was previously submitted to the Agency for Trade and Enterprise. A lease agreement or deed for the purchase of the property to be the company's headquarters must also be submitted. In addition, a financial plan for the first fiscal year, prepared by a certified Danish accountant, is required.
Documents most often required are:
- A valid passport or ID card.
- A completed application form.
- A bank statement, which should not be older than 14 days, confirming that you have the funds to finance your stay.
- An employment contract.
- One current passport photograph.
- If you are applying as a family member of an employee, you will also need to submit documents proving your relationship, such as a marriage certificate for your spouse and birth certificates for your children.
Danish state authorities will assess whether your business meets the criteria for self-employment based on the documents you submit. For this reason, it is crucial that you carefully complete all required paperwork. If you wish to apply for a similar certificate for another person, you will need to obtain written permission from that person.
If a decision of administrative bodies in Denmark does not meet your expectations, you can file an appeal to change or annul it. The purpose of an appeal from an administrative decision is to eliminate decisions that violate the rights and freedoms of individuals. The consideration of appeals from decisions of the first instance takes place in a single proceeding and is decided by the appeals authority in question.
If you are dissatisfied with a court decision in Denmark, you can appeal to a higher court to have the case reconsidered.
According to current Danish law, any taxpayer can appeal from a tax decision issued by the Danish Tax Authority (SKAT). The time limit for filing an appeal or correction is 3 years and 4 months from the date of the decision. It should be noted that many people are not aware of the possibility of making a tax adjustment up to five years after the end of the tax year.
For tax refunds from Denmark, a decision is usually issued immediately for electronic returns or within up to 3 months for paper returns. As for appeals and corrections concerning previous years, they are usually processed within 6 months, but in some cases this time may be slightly longer.
If your application for residency registration or another decision regarding your residency status in Denmark has been rejected, you can file an appeal to have the case reconsidered.
If your health insurance or other type of insurance has been rejected or canceled, you can file an appeal so that the relevant authorities can review the case. When submitting an appeal to an insurer, it is crucial to maintain the proper form. It is necessary to provide your personal information, as well as the case number assigned by the insurer. Supplementing the appeal with a case or injury number can significantly speed up its registration and influence a much faster processing.
We provide support with applications and appeals in Denmark to effectively resolve issues related to your residency status, health insurance and other administrative matters. Our goal is to work reliably and efficiently, ensuring that your matters are handled in accordance with current regulations and with the utmost care.
Our qualified specialists offer support at every stage of the process, from helping you fill out forms and collect the necessary documents, to successfully submitting applications to the relevant institutions. Decide to take advantage of our offer and be sure that your applications and appeals in Denmark will be submitted correctly.